Documents
Is it possible to apply without documents?
Documents
Documents play a fundamental role in applying to the university. However, they are not active or valid as long as there are no signatures or seals on the documents. The validity of documents varies from institution to institution. The validity of some documents is unlimited. Like the Entrance Exam given when entering the university. A health certificate must usually be provided within the last 6 months. For this reason, if the reason for issuing the document is mentioned as Study Abroad, Foreign University, this document can be used several times. If the format of the downloaded document is not specified, a PDF is recommended. As for the volume, this information is provided in the application system. The reason why the documents are not loaded when everything is in place is that they are sometimes very large and sometimes very small. As the language of preparation of documents in our country is Azerbaijani, it is necessary to confirm the English translation before applying. Document scanning can also be done with phone programs or by taking a picture and converting it to pdf format.
Picture
It is included in our article due to the fact that it is an image file uploaded to the system. Available in 3 x 4 or 3.5 x 4.5 format. If the background color is not predetermined by the application you are applying to (white, red, etc.), the important thing here is that you are dressed differently from the background, so that your face is completely clear. If the site accepts, you can also apply with a photo taken at home, in accordance with the indicators. The date of taking a picture on the site can write the last 6 months, if there is not much difference, the last 1 year is accepted.
CV
This document, Curriculum-Vitae, is a systematic description of your academic activities. It is easy to correct by applying the Template function on Word. However, Europass CV is more convenient and expedient in terms of functionality. The CV also contains fundamental information, levels of education, language skills, certificates and other successes you want to report. What makes a CV strong is not the visuals of the CV, but the positive experiences you have. (high school average, participation in internship programs, volunteering, etc.)
Passport or İD
They play the role of authentication. The most important issue is validity. I don’t have a passport; can I just apply with ID?
It varies from program to program. For example, if you just type ID in the download website, you can have both. If a Passport or ID is provided, each must be loaded accordingly. The most important thing when downloading a passport is to scan the page with the image. It is not recommended to change or renew your passport during the application. If so, you must notify the agency. Otherwise, you will have difficulty in the following procedures.
Proof of Residence
In some scholarships, it is an important document in addition to academic success. This document is obtained from the MKIS or ASAN service where you are registered. In fact, in some cases, the Extract, which provides indicators of the apartment you live in, is important to you because the area of the house you live in is so important. The actual address where you live and the place where you are registered are different. The second is valid in the documents. In English, the first address is the correspondence address and the second is the resident address or permanent address.
Proof of Need
It is a document obtained from the Ministry of Labour and Social Protection. This document shows that the parents are low-income and therefore need a fund from that institution. However, this document is not a priority or certification. However, it is acceptable to use it in need-based scholarships.
Application form
This document is a summary of your application. Automatically provided by the website. After printing, it is sometimes necessary to add the name, surname, signature and date in handwriting. In addition, it should be noted that during registration, some files must be printed, signed and uploaded to the system. Although such documents are declarative in nature, they may be required at the time of university registration.
Health Certificate
It is a document that shows that your health is suitable for studying abroad. It is obtained in several ways. The first method is a ready-made form on the website. You download it. The document is signed and stamped by the doctor in charge of this area at the hospital. The second method is to get a Health Paper in AZ086 format at the hospital where you are registered or at the hospital near your place of residence. After the translation confirmation process, you upload it to the system. The third format is to go through several laboratories and upload your laboratory results as a document confirming the absence of transient diseases (hepatitis, AIDS, etc.). The most advisable is the second version. It is enough to write on the document “No harmful, transient and infectious diseases (Hepatitis, AIDS, etc.) to society.” It is recommended that you include laboratory results in the document. Due to the recent pandemic, the COVID-19 test and related test results may also be required separately. It is better to ask the relevant hospital or institution for the medical and laboratory part of the health certificate.
University Entrance Exam (DIM)
This exam, which is measured on a scale of 0-700 when entering the university, may be required in some cases. If required, confirmation of receipt and translation must be downloaded. Although bachelor’s degree programs are important, in some cases they also play a key role in master’s degree programs.
Diploma
It is a document confirming the completion of higher education. It is necessary to apostille after obtaining. It is important to have an English translation and confirmation when applying to the university. If the document has English text, there is no need for translation and confirmation.
Transcript of records
It is a table of the grades you get in the institution where you study. Issued by the University. The same transcript is used until the semester grades are updated. When new prices are added, the institution you are applying to should know this. If the document is obtained from the university in English, there is no need for translation and approval. If you are not a graduate, the transcript is not apostilled. After graduation, the transcript is called a diploma supplement.
High School Grade Record
The transcript is not just taken from the university. If you are applying for a bachelor’s degree, this is a high school grade sheet. It is acceptable to use because the certificate is not available. Plays a role in undergraduate scholarships.
Proof of University
It is a document from the university confirming that you are a university student. The provision of this document is different in each university. For this reason, it is important that you contact your institution. It is enough to buy once.
Diploma of High School
It is a document confirming the completion of secondary education. Issued by the Ministry of Education. Confirmation of the English translation is sometimes required. Although it has little effect on admission when applying for a master’s degree, it can sometimes cause problems if it is not uploaded to the website. If a certificate is not required, it is better not to download it. If a Certificate is required, you will need to obtain and certify your Certificate exam from the DIM in English.
Motivation Lettter
It is one of the most important documents. This document, called the application form, contains your past, present, and future. You need to show your strengths, express your experiences and successes. Why this specialty? Why this country? It is also useful for you to share your post-vacation plans. Why are you the reason for the motivation letter? based on the question. What makes a motivational letter strong is not just its lexicology, but your achievements. New Times Roman font 12. 1.5 line spacing is used. Must be at least 250 words. This is sometimes 1000 characters per writing account. Although the maximum limit is usually not, if it is, it is 4000 characters. It is enough to write in the style of the second part of the IELTS exam writing section.
Factors that make a motivation letter strong.
GPA
High Level of Language Knowledge
Volunteer Certificates
Attendance in trainings, events.
It is not right to use one motivation letter for all programs. Causes logic errors.
Reference Letter
It is a document obtained from the environment in which you study or work. The signer believes that you are a quality candidate and deserve a scholarship. A reference from the place of study is an academic reference, and a reference from the workplace is a professional reference. The factors that matter is different from the motivation letter.
The person who wrote the letter of recommendation
to be influential in the community,
having taught you a course,
Being an official in the institution where you study is a positive factor in this sense.
The mail specified in the reference letter must be active. Sometimes, the online survey method is used instead of the classic scanned reference document.
A reference letter from your place of study is called an academic reference letter. It is recommended to apply with at least 2 academic reference letters. Reference letters obtained because of work, internship or volunteer experience are called professional references. If you do not have a real and noticeable scale of experience, even if there is no maximum limit, you do not need more reference letters than 3.
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